What is file sharing?

An online file sharing is the most effective way for businesses to communicate internally and externally quickly and affordably. However, many individuals fear switching from their file cabinets to a more paperless existence because they are unsure of software costs, what type of files can be stored and how user friendly the system is.

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Costs, Limitations and Download Time

1. How much does an electronic file sharing system cost? Many Electronic Document Management systems offer monthly plans and pricing is generally based on storage space and bandwidth transfer. A few companies will offer a basic service which allows 2 administrators, up to 100 client/end users, and offers a storage limit of 2 Gigabytes for only $9.99 a month.
2. What does included storage mean? This includes the total amount of hard drive space used by your account. For example, if you’ve uploaded a 5 megabyte file to ten people your total storage usage would be at 50 megabytes.
3. What is the per file size limit with electronic file sharing? Typically1 Gigabyte
4. What types of files can I upload/download and share with an online file sharing system? With Electronic Document Management Systems, there are no restrictions on the type of file format that can be uploaded/downloaded and shared.

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Only administrators who have been designated to make changes can delete or add input to documents uploaded to the software. This ensures key information is always kept secure from unwanted hands. Generally an online file sharing system is extremely user friendly which makes finding, sharing, deleting, and restoring files a cinch for everyone, including those not very internet savvy.

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What file formats can a mac download with file sharing programs?

I have tried several programs for video’s but am not sure whether a mpg or a avi or other type of file will be compatiable with my MacBook.

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AVI is actually a container file and Microsoft designed it to hold any number of odd video format files. Several years ago, Microsoft went wild with oddball video codecs that left QuickTime unable to play the AVI contents. Nowadays, we Mac users are all caught up.

QuickTime version 7, even without using the Pro option to convert files to MPEG-4, has the ability to play most video files just as you get them from a download including all the AVI files I have found. All you need are the correct codecs (code-decode components) installed. Why spend time converting video files one by one when you can play them just as they are downloaded if you simply install the codecs?

There is an all-in-one component for QuickTime that claims to provide codec support for FLV, AVI and a dozen other forms of video files. It’s called Perian, link below. I use the belt and suspenders approach and have Perian, DivX and Xvid components in the QuickTime folder. Now my QuickTime will play virtually any video file thrown out by any Windows computer.

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After you install Perian, install the DivX (click on the “Mac” link for a shortcut to the download) and Xvid codecs, the two most often used by Microsoft. The DivX download will be an installer program that automatically puts the DivX codec component in the correct location (Library > QuickTime). The Xvid download will be a compressed file that will decompress automatically when you click on it to make a folder called “XVID Delegate MacOS X” that has a file inside called “XVIDDelegate.component” and a readme file. Move “XVIDDelegate.component” to Library > QuickTime. A restart might be needed after that.

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File Sharing is Dangerous

File Sharing

One of the easiest ways that I know of to have your computer become infected with a virus or other malicious software is by downloading freeware, shareware, or person-to-person(P2P) files using a file sharing site. For instance, using Limewire, Bearshare, or Morpheus to download free P2P music files. These sites use the Gnutella network to allow you access to millions of computer users files. Unfortunately, there is no guarantee that these free files don’t contain a virus, spyware, or even a Trojan Horse. Ultimately, this could lead you to becoming a victim of identity theft, one of the fastest growing crimes in Canada and the USA.

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In fact, I have talked to several people over the years whose computers have become infected with viruses and other malware from using software from a file sharing site to download free music, video files, etc.

Recently, a good friend of mine was telling me that his computer had become infected with viruses and other malicious software. This had happened from his son using Limewire software to download free files such as MP3 music. These free files sadly contained more than he bargained for.

file sharing

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The other day I was talking with a lady that uses Limewire to download free music files. I told her that by using free file sharing software her computer very well could become infected with a virus or other malware. She responded that she doesn’t have to worry about this because she has good internet security software installed.

Just because you have internet security software, such as an anti-virus program, installed on your computer, doesn’t mean that you can now safely download files from free file sharing sites.

This is because thousands of new viruses and other malicious software are created everyday. Although it is essential that you have anti-virus and other internet security software installed on your computer it is only as good as the last update. Internet security companies are very much playing a cat and mouse game in their effort to defend you against the latest internet security threat. That free MP3 music or video file you downloaded could very well be infected with a virus or other malware that hasn’t yet been detected by the internet security companies.

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Your free MP3 music files, etc. could even be infected with a Remote Acces Trojan, the most common type of Trojan Horse. This malicious software could allow a criminal view and change your computer’s files and functions, monitor and record your activities, store files and programs on your computer, and turn on your webcam and spy with you. The Trojan Horse could even use a keystroke logger, also known as a keylogger, to secretly record your banking info, passwords, credit card numbers, etc. The crook could use this information to steal your identity. As Drew Carey of the Price is right would say, “come on down, you’re the next victim of identity theft!”

It is simply not worth the risk, for the sake of saving a few dollars, of using free file sharing sites to download files such as MP3 music and videos. Using free file sharing sites puts your internet security and privacy in jeapardy. I highly reccomend you spend a few dollars on legal and safe music downloads from sites such as Napster and Rhapsody. As the saying goes, it is indeed better to be safe than sorry!

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