What is file sharing?

An online file sharing is the most effective way for businesses to communicate internally and externally quickly and affordably. However, many individuals fear switching from their file cabinets to a more paperless existence because they are unsure of software costs, what type of files can be stored and how user friendly the system is.

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Costs, Limitations and Download Time

1. How much does an electronic file sharing system cost? Many Electronic Document Management systems offer monthly plans and pricing is generally based on storage space and bandwidth transfer. A few companies will offer a basic service which allows 2 administrators, up to 100 client/end users, and offers a storage limit of 2 Gigabytes for only $9.99 a month.
2. What does included storage mean? This includes the total amount of hard drive space used by your account. For example, if you’ve uploaded a 5 megabyte file to ten people your total storage usage would be at 50 megabytes.
3. What is the per file size limit with electronic file sharing? Typically1 Gigabyte
4. What types of files can I upload/download and share with an online file sharing system? With Electronic Document Management Systems, there are no restrictions on the type of file format that can be uploaded/downloaded and shared.

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Only administrators who have been designated to make changes can delete or add input to documents uploaded to the software. This ensures key information is always kept secure from unwanted hands. Generally an online file sharing system is extremely user friendly which makes finding, sharing, deleting, and restoring files a cinch for everyone, including those not very internet savvy.

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How to Setup File Sharing in Windows 7

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If you have multiple computers at home and want to network them together to share files and devices then this article is for you! In this article I’ll show how to setup file sharing in a mixed environment consisting of Windows 7 and Windows XP.

The computer that will be sharing (serving) the files will be the Windows 7 computer. The computer that will be accessing the shared files on the Windows 7 PC will be a Windows xp computer. This article assumes that you either:

A: have your internal software firewalls disabled since they can often obstruct network access. Only do this if you access the internet through a router (or a wireless router).

or

B: know how to allow network access to your internal subnet. Since you’re reading this article it’s pretty safe to assume that you have no idea what I’m talking about in point B. Just go ahead and turn off your firewalls (for now at least).

On your Windows 7 computer:

1. Click the Windows globe on the bottom left (the old start button).
2. Right-click "Computer" and click properties.
3. Take note of the Workgroup name.

On your Windows XP computer:

1. Click Start.
2. Right-Click "My Computer" and click properties.
3. Click Computer Name.
4. Click Change.
5. Select Workgroup.
6. Type in the same workgroup name.
7. Click Ok twice.
8. Reboot.

Back on your Windows 7 computer lets share your documents folder to everyone in your workgroup:

1. Click Start.
2. Click Computer.
3. On the left window, under libraries, right-click documents and click share with: specific people
4. Click the drop down.
5. Select Everyone.
6. Click Add.
7. Click Read and change it to read/write
8. Click Share
9. Select My Documents
10. Click Next.
11. Sharing your documents may take awhile depending on how many have.
12. Click Done.

Back to your Windows XP PC:

You may now access documents on the Windows 7 computer by

1. Opening your "My Computer".
2. Click "My Network Places" on the left.
3. Click "Entire Network".
4. You should now see the name of your Windows 7 computer.
5. Double click the Windows 7 computer and you’ll see any shared files plus any shared devices.

You can follow the steps above to share any other files or folders on your Windows 7 computer.